The Company may enter into transactions with related parties from time to time.
Such transactions are considered appropriate only if they are in the best interest of
the Company and the stakeholders.
The Board of Directors of the Company has adopted this policy with regard to
Related Party Transactions as defined herein. This policy is intended to ensure the
proper approval, disclosure / reporting of the transactions between the Company
and related parties. The Audit Committee of the Company will review this policy
periodically and may recommend changes/ amendments as deemed appropriate, to
The policy is in compliance with various provisions of the Companies Act, 2013 (“the
Act”) and Rules thereunder and clauses of the Listing Regulations.
This Policy covers the following:
- Definition of Related Party
- Transactions which are deemed as related party transactions
- Nature of approvals required
- Disclosure norms
- Consequences of non-compliance
All terms used in this Policy but not defined herein shall have the meaning assigned
to such term in the Act and the Rules thereunder and the SEBI (Listing Obligations
and Disclosure Requirements) Regulations, 2015 (Listing Regulations), as amended
from time to time.
Related Party with reference to the Company, includes:
- a director or his relative;
- a key managerial personnel (KMP) or his relative;
- a firm, in which a director, manager or his relative is a partner;
- a private company in which a director or manager is a member or director;
- a public company in which a director or manager is a director and holds
along with his relatives, more than two per cent of its paid-up share capital;
- any body corporate whose Board of Directors, managing director or
manager is accustomed to act in accordance with the advice, directions or
instructions of a director or manager;
- any person on whose advice, directions or instructions a director or manager
is accustomed to act:
- any company which is
- a holding, subsidiary or an associate company of such company; or
- a subsidiary of a holding company to which it is also a subsidiary;
- such other person as may be prescribed;
Provided that nothing in sub-clauses (vi) and (vii) shall apply to the advice,
directions or instructions given in a professional capacity. ‘‘Relative’’ with reference to any person, means any one who is related to another,
- they are members of a Hindu Undivided Family;
- they are husband and wife; or
- ne person is related to the other in such manner as may be prescribed
Any transaction between the Company and a Related Party relating to:
- sale, purchase or supply of any goods or materials;
- selling or otherwise disposing of, or buying, property of any kind;
- leasing of property of any kind;
- availing or rendering of any services;
- appointment of any agent for purchase or sale of goods, materials, services or property;
- Related Party's appointment to any office or place of profit in the Company, its subsidiary company or associate company; and
- underwriting the subscription of any securities or derivatives thereof, of the Company:
“Office or place of profit” means any office or place:
- where such office or place is held by a director, if the director holding it receives
from the company anything by way of remuneration over and above the
remuneration to which he is entitled as director, by way of salary, fee,
commission, perquisites, any rent-free accommodation, or otherwise;
- where such office or place is held by an individual other than a director or by any
firm, private company or other body corporate, if the individual, firm, private
company or body corporate holding it receives from the company anything by
way of remuneration, salary, fee, commission, perquisites, any rent-free
accommodation, or otherwise;
All the transactions including modification of transactions, if any, shall be approved
by the Audit Committee and Board of Directors of the Company and in some cases
by the Shareholders in the General Meeting.
In accordance with Section 177 of the Act Companies Act, 2013 and Regulation 23 of
SEBI (Listing Obligations and Disclosure Requirements), Regulations 2015 and
amendments thereof, All related party transactions and its modifications if any shall
require prior approval of the audit committee of the company.
“Provided that only those members of the audit committee, who are independent
directors, shall approve related party transactions.”
Consequent to the approval of the Audit Committee, the Board of Directors shall
review the transactions which are deemed as related party transactions,
irrespective of the capital of the company or the value of the transaction, to
ensure that the transactions(s) are not in any way prejudicial to the interests of
Approval of the Board should be sought at a duly convened meeting of the Board
and same cannot be obtained by passing of a resolution by circulation
Where any director is interested in any contract or arrangement with a Related
Party, such director shall not participate during discussions on the subject matter
of the resolution relating to such contract or arrangement.
In the following situations, in addition to approval of the Audit Committee and the
Board of Directors, prior approval of members by means of a special resolution must
also be sought before entering into anyrelated party transaction where the
If a Related Party Transaction is (i) a material transaction as per Regulation 23 of the
Listing Regulations, or (ii) not in the ordinary course of business, or not at arm’s
length price and exceeds certain thresholds prescribed under the Companies Act,
2013, it shall require shareholders’ approval by a special resolution. In such a case,
any member of the Company who is a Related Party, shall not vote on resolution
passed for approving such Related Party Transaction.
A transaction with a Related Party shall be considered material if the transaction(s)
to be entered into individually or taken together with previous transactions during a
financial year, exceeds rupees one thousand crore or ten per cent of the annual
consolidated turnover of the listed entity as per the last audited financial statements
of the listed entity, whichever is lower.”.
Notwithstanding the above, a transaction involving payments made to a Related
Party with respect to brand usage or royalty shall be considered material if the
transaction(s) to be entered into individually or taken together with previous
transactions during a financial year, exceed five percent of the annual consolidated
turnover of the Company as per the last audited financial statements of the
No member of the company shall be allowed vote on such special resolution, to
approve any contract or arrangement which may be entered into by the company, if
such member is a related party.
In case of a wholly owned subsidiary, the special resolution passed by the holding
company shall be sufficient for the purpose of entering into the transactions
between wholly owned subsidiary and holding company
Disclosures to be made in notice calling Board Meeting:
- the name of the related party and nature of relationship;
- the nature, duration of the contract and particulars of the contract or
- the material terms of the contract or arrangement including the value, if any;
- any advance paid or received for the contract or arrangement, if any;
- the manner of determining the pricing and other commercial terms, both
included as part of contract and not considered as part of the contract;
- whether all factors relevant to the contract have been considered, if not, the
details of factors not considered with the rationale for not considering those
- any other information relevant or important for the Board to take a decision on
the proposed transaction.
Disclosures to be made in the explanatory statement to be annexed to notice of
- name of the related party ;
- name of the director or key managerial personnel who is related, if any;
- nature of relationship;
- nature, material terms, monetary value and particulars of the contract or
- any other information relevant or important for the members to take a decision
on the proposed resolution.
Disclosures to be made in Board’s Report/ Corporate Governance Report:
Every related party transaction or contract shall be disclosed in the Board’s report
along with the justification for entering into such contract or arrangement.
Disclosures to the Stock Exchanges
The details of all transactions with related parties shall be submitted on a
consolidated basis, in the format specified in the relevant accounting standards, half
yearly to the stock exchange(s) and the same shall be published on the Company’s
This policy will not be applicable in case of transactions entered into by the company
in its ordinary course of business, which are on arm’s length basis.
“Arm’s length” transaction means a transaction between two related parties that is
conducted as if they were unrelated, so that there is no conflict of interest.
If any related party transaction or contract is entered without seeking Board’s
and/or Members’ approval and if the same is not ratified by the Board and/or
Members as the case may be, within 3 months at a meeting, then the contract or
transaction will be voidable at the option of the Board and if the transaction is
between any Related Party and any director or is authorised by any other director,
then the concerned directors are liable to indemnify any loss incurred by the
Additionally, the Company may also proceed against a director or employee who had
entered into such contract or arrangement in contravention of the provisions of this
policy for recovery of any loss sustained by the Company as a result of such contract
or arrangement. Besides the actions taken by the Company as above, any director or
any other employee of a Company, who enters into or authorises the contract or
arrangement in violation of the provisions of this policy may also be liable to
punishment and punitive action under the provisions of the Companies Act, 2013.
Company shall keep one or more registers giving separately the particulars of all
contracts or arrangements. The Register(s) shall be placed before the next meeting
of the Board and signed by all the directors present at the meeting.
The Register(s) shall be kept at the registered office of the Company and shall be
open for inspection at such office during business hours and extracts may be taken
therefrom, and copies thereof as may be required by any member of the Company
shall be furnished by the Company to such extent, in such manner, and on payment
of such fees as may be prescribed.
The Register(s) shall also be produced at the commencement of every annual
general meeting of the company and shall remain open and accessible during the
continuance of the meeting to any person having the right to attend the meeting.
In the event of any conflict between the provisions of this Policy and of the Act or
Listing Regulations or any other statutory enactments, rules, the provisions of such
Act or Listing Regulations or statutory enactments, rules shall prevail over this Policy.
Any subsequent amendment / modification in the Listing Regulations, Act and/or
applicable laws in this regard shall automatically apply to this Policy